Common outlook shortcut keys

Shortcut keys can help you bypass menus and carry out commands directly. You can use shortcut keys in many ways with Outlook, from accessing commands and toolbar buttons to opening a new e-mail message. Shortcut keys are sometimes listed next to the command name on Outlook menus. The following is a listing of all the major shortcut keys in Microsoft Outlook.

Shortcut keys              Action


Ctrl+1 Press keys go to Mail

Ctrl+2 Press keys go to Calendar

Ctrl+3 Press keys go to Contacts

Ctrl+4 Press keys go to Tasks

Ctrl+5 Press keys go to Notes

Ctrl+6 Press keys go to Folder List

Ctrl+7 Press keys go to Shortcuts

Ctrl+8 Press keys go to Journal

Ctrl+A Apply to select all

Ctrl+B Apply/Remove bold formatting

Ctrl+C Apply to copy the selected word

Ctrl+D Apply to delete any active item

Ctrl+E Move cursor to Look for box

Ctrl+F Display the Find what /Forward selected email

Ctrl+G Apply to run Go to dialog box under calendar view

Ctrl+I Apply/Remove Italic formatting

Ctrl+J Apply to open selected items              

Ctrl+M Press keys to create new message

Ctrl+N Press keys to send new email message

Ctrl+O Press Keys to open new file

Ctrl+P Press Keys to display Print dialog box

Ctrl+Q Apply to set email as read

Ctrl+R Press Keys to replay selected message

Ctrl+S Save the active file

Ctrl+U Press Keys to apply/remove underline

Ctrl+V Press Keys to paste the clipboard values

Ctrl+X Press Keys to cut the selected word

Ctrl+Y Press Keys to run Go to Folder

Ctrl+Z Apply to undo the previous command

Ctrl+Shift+A Create a new appointment to your calendar.

Ctrl+Shift+O Open the Outbox.

Ctrl+Shift+I Open the Inbox.

Ctrl+Shift+K Add a new task.

Ctrl+Shift+C Create a new contact.

Ctrl+Shift+J Create a new journal entry.

Ctrl+Shift+V Move folder.

F1 Use to open help of any windows panel

F3 Move cursor to Look for box

F4 Use to display Find dialog box

F6 Apply to select item in active window

F7 Use to check spelling in active window

F9 Use to receive and send email

F10 Use to select the main File menu bar

F11 Apply to activate Find a Contact dialog box

F12 Use to run Save As dialog box.